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Submitter caused delay

December 30, 2011
Morning Journal News


I want to take the opportunity to respond to a recent letter to the editor submitted by Dean Anderson of East Palestine. Mr. Anderson's concern was regarding the amount of time it took for him to have a document returned from the recorder's office.

According to office records, Mr. Anderson's document was received and recorded on Sept. 19. Documents are recorded the day they are received. Mr. Anderson's document was then returned to his submitter on Oct. 4. This is less than 12 working days after the document's original recording date.

Mr. Anderson claimed that he has had to wait more than three and a half months to receive a copy of his document. I believe that Mr. Anderson's claim is a result from unfamiliarity with the recording process. Most documents filed with recording offices are filed by title companies, banks, or attorneys acting on behalf of land owners. Documents are then subjected to indexing, scanning, and other procedures to assure accuracy and ease of retrieval. Documents are then returned to the submitting parties as specified by those submitting parties.

Mr. Anderson's document was returned, as stated on his deed, to a title company in Willoughby, Ohio, less than 12 working days after it was submitted. The Columbiana County recorder's office has no influence regarding when a title company or other entity will return a document to their client.

Occasionally the office does receive a phone call when an individual has not received a document in a timely fashion from their title company or other agent working on behalf of the land owner. Our policy is to offer that individual a copy of the document. If necessary we are willing to certify the document giving it the same legitimacy as an original in court.

I sympathize with Mr. Anderson, but Mr. Anderson's criticism should not have been directed at the county recorder's office. His document was returned to his submitter in a timely fashion.

Craig Brown

Columbiana County recorder



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